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Enabling Representation of the

Voluntary Sector

 

Why have representatives for the sector?

Representation or involvement?

Current representatives

How representatives are elected

How representatives feed back to the wider sector

Representation of the sector by Poole CVS

 

Why have representatives for the voluntary and community sector?

We need our sector to be part of the process of local planning. There are numerous planning meetings and forums, mostly led by the Council and other statutory bodies, but also involving business and the voluntary and community sector itself.

 The benefits of this include our sector:

  • becoming part of local planning and policy making
  • having access to information to enable it to develop its own views about key issues and respond to consultation
  • having its views sought by others at all stages of a consultation process
  • becoming more actively involved in forming partnerships and working within them
  • benefiting from having formal ways of working agreed with statutory and other bodies via agreements, protocols and/or compacts.

Representation or involvement?

Representation comes about when an individual is elected by the sector to represent them. Our representatives have clear job descriptions for their roles, are elected by a transparent process and are in post for a fixed term. There are also mechanisms set up so the representative can gather the thoughts of the organisations they are representing in advance of meetings, and to feedback to them afterwards about what was decided. The representatives are accountable to the sector: e.g. through the Children's and Young People's Forum.

Involvement comes about when an individual is invited to sit on a forum or board because of their expertise, their local knowledge or their involvement in other groups. This is involvement, not representation, because the individual is not elected into post and they do not seek the sector's views or feedback information to the wider sector.

Current Representatives

In the table below, B = Bournemouth and P = Poole. If neither town is specified, the group covers Poole only.

Name of Board/Group
Name of Representative and organisation for which they work
B & P RPA Strategic Partnership Board

David King

UK Youth

B & P Safeguarding Adults Board

Donna Martin

BCHA

Pan Dorset Sexual Violence Strategic Group

Tracey Reynolds

Dorset Rape Crisis Support Centre

Pan-Dorset Domestic Violence Strategy Group

Andrea Preece

Safe Partnership Ltd.

B & P Local Safeguarding Children Board

Christine Robinson

Barnardos

B & P Local Safeguarding Children Board - Communicatons subgroup

Michele Lyal

EDAS

B & P Local Safeguarding Children Board - E-safety and anti-bullying subgroup

Rob Marsden

BCHA

Poole Children's Trust Governance Board

Mandy Goodenough

BCHA

Dorset Prison Probation Partnership Board

Jane Barkes

Footprints

Dorset Reducing Reoffending Board

Mark Phillips

Footprints

Health and Wellbeing Board David Leighton
Age UK Bournemouth
Safer Poole Partnership Board

Vacant

Surge and Escalation Planning Group Beverley Sugden
British Red Cross

 

How representatives are elected

When a meeting or forum needs a voluntary sector representative, we send them a standard job description and person specification, and they add any special skills or knowledge needed for the role. We also obtain details of the meeting/forum, for example its purpose and the time the representative will need to give to it, so we can ensure any prospective representative knows what they are taking on.

This information is then sent to all voluntary sector organisations who expressed an interest in the subject area, and they are asked to nominate a member of staff or volunteer to become a representative for that meeting. They complete a nomination form outlining the skills and experience of the individual they are nominating, and describing how the individual meets the person specification and requirements for the specific meeting. This information is sent to the wider sector as part of the election process.

If more than one person is nominated, the organisations from the voluntary and community sector are invited to vote for their preferred candidate (one vote per organisation). If only one person is nominated and they meet all the requirements, they are elected unopposed.

New representatives have an induction which includes a meeting with the Chair of the board or key contact. They also have the opportunity to take part in a training session delivered by an external trainer to cover issues such as conflicts of interest etc.

How representatives feed back to the sector

After each meeting, representatives provide a brief summary of the main points covered, and this is sent out to relevant voluntary and community sector organisations, mainly via e-alerts, as well as being used at relevant forum meetings. Any comments or queries are then pulled together by the Poole/Bournemouth CVS staff, and passed back to the representative to raise at their next meeting. Agendas are also sent out in advance, so the sector has the opportunity to raise issues to be covered, rather than just react to discussions that have already happened.

If an issue is raised that requires further discussion, a small working group can be convened to discuss the issue in greater detail and make recommendations. The CVS's e-networks can also be used for further consultation.

Representation of the sector by Poole CVS

As well as organising the representation above, Poole CVS's Chief Executive, Chris Beale, personally participates on the following boards/initiatives advocating the needs of the local voluntary sector.

Board/initiative
Position held by Poole CVS's CEO
Bourne Valley Action Group Chair
Poole Partnership Management Board Board member
Poole Well-being Collaborative Director
Bournemouth & Poole Health and Well-being Board Board member
Ideas2Action Trustee

 

 

 

 

"Many representatives and statutory staff spoke of a growing trust, a more collaborative approach and real commitment and recognition of the voluntary sector from statutory organisations and a sense of feeling encouraged."

Feedback via the Evaluation Trust